Creating events
To create an event: go to Events → + New event, enter a name, a client, start/end dates, and pick a venue. The agenda, registrations, and budget are ready to populate immediately.
What you need before you start
- A Client in your Clients list (or create one inline from the event form).
- A Venue in your Venues list, or external venue details (name + address) if it’s a one-off.
- The dates — start and end. Same-day is fine.
- The event type — Conference, Exhibition, Wedding, Corporate, Government, Other. This drives a few downstream defaults like agenda template suggestions.
Step by step
- From the left nav, click Events → + New event.
- Fill in the Basics: name, client, type, dates.
- Pick a Venue from the dropdown or enter one inline.
- Set the expected attendance — used by the Command Center to compute ”% of capacity” tiles.
- Click Create event. You land on the event’s detail page.
What gets auto-created
When you create an event, Novex sets up:
- An empty Agenda structure with one day per calendar date between start and end.
- A Cost Plan scaffold (you’ll add line items per category — Venue, AV, Catering, etc.).
- An empty Registration form keyed to this event (only published when you switch the event to a registration-enabled stage).
- A Command Center route at
/t/<slug>/events/<id>/command-center— read-only until the event reachesIN_EXECUTIONstatus.
Event status flow
| Status | Meaning |
|---|---|
DRAFT | Just created. Internal only. |
PLANNING | Operations active. Quotes / contracts circulating. |
CONFIRMED | Client signed. Registration may open. |
IN_EXECUTION | Day-of. Command Center is live; on-site check-in works. |
COMPLETED | Post-event. Final invoice, lessons-learned, archive. |
CANCELLED | Cancelled at any stage. Read-only thereafter. |
Move an event through the flow from the Status badge in the header.
Permissions: only Admin + Ops Lead can advance past CONFIRMED.