Venues

A venue in Novex is a saved record of a location where you run events — its address, capacity, type and contact details. Once a venue is in your directory you can reuse it across events instead of re-entering its details each time.

When to use venues

Add a venue whenever you have a location you’ll book more than once, or when you want to track an event’s location formally so it flows into quotations, run sheets and on-site logistics. A venue can be one you own, a hotel ballroom, a convention centre or an outdoor site.

Create a venue

1. Go to Venues and choose + New venue.
2. Enter the venue name and select a type (see the table below).
3. Add the address — city and country support localized geo names.
4. Record capacity, contact person and any notes (load-in access, parking, AV on-site).
5. Optionally attach a photo or floor reference image.
6. Save. The venue now appears in your directory and is selectable when you create or edit an event.

Venue types

A venue’s page carries its media as well as its numbers. The one above has none uploaded yet, so the three slots invite one from the edit page.

Availability & booking

Link a venue to an event to mark it as the event’s location. Because each event carries its own dates, you can see which events already point to a given venue and avoid double-booking. Treat the venue record as the source of truth for the location; booking confirmation and contracts are tracked alongside the event.

Tips & limits

• Archived venues are hidden from the active list but kept for historical events — they aren’t deleted.
• Keep capacity accurate; it’s the basis for catering headcount and seating planning downstream.
• The directory list shows your most recent venues; use search if you maintain a large catalogue.

Next

• Catering
• Transport
• Permits (KSA)