For speakers & sponsors

This page describes what an applicant goes through, so you know what to expect when you point people at your event’s microsite. Applicants never need a Novex account — the whole flow is by link and email.

Applying to speak

1. They open the event’s Apply to speak link (/e/<event-slug>/speakers/apply), often from the Apply to speak button on the public speakers page.
2. They fill in their details — name, email, organisation, proposed topic and format, a short bio, and an optional headshot.
3. On submit they see a thank-you message and receive a “we received your application” email.
4. When the organiser reviews it, they get a second email — approved (they’re now a confirmed speaker and appear on the public site) or a polite decline (with the organiser’s note, if one was added).

Applying to sponsor

1. They open the event’s Sponsorship page (/e/<event-slug>/sponsor) and browse the packages — names, prices, benefits, and any remaining slots.
2. They pick a package and click Apply for this tier (or Become a sponsor for a general enquiry).
3. They fill in their company details and an optional logo, then submit and receive a “we received your application” email.
4. After review they get an approved email (their logo now appears under its tier on the public sponsors page) or a decline email.

Good to know

• Bilingual: every public and apply page works in English and Arabic, with correct right-to-left layout.
• Privacy: an applicant’s details are shared only with the event organiser. Speakers and sponsors appear publicly only after they’re approved — pending applications are never shown.
• One application per email: applying twice with the same email for the same event is detected, so there are no duplicate submissions.
• Applications have an open/close window: if the apply page shows “applications are closed”, the organiser hasn’t opened (or has closed) the window for that event.