Permits (KSA)
Permits in Novex track the Saudi regulatory approvals an event needs — from the Ministry of Interior, Civil Defense and the General Entertainment Authority — and the status of each. This is an optional regional feature: if you don’t run events in Saudi Arabia, you can ignore it entirely.
When to use permits
Use permits when an event takes place in the Kingdom of Saudi Arabia and requires government clearance. Different event types need different approvals, and each authority has its own submission and review process. Tracking them in Novex gives your team one place to see what’s outstanding and what’s approved before doors open.
The three authorities
| Authority | Code | Covers |
|---|---|---|
| Ministry of Interior | MOI | Public-gathering and security clearance |
| Civil Defense | Civil Defense | Fire safety, crowd safety and venue readiness |
| General Entertainment Authority | GEA | Entertainment-event licensing and content approval |
Each authority has its own area under Permits so you can manage submissions per body.
Track a permit
- Open Permits and choose the relevant authority (MOI, Civil Defense or GEA).
- Create a new permit and link it to the event.
- Record the permit type and any reference number from the authority.
- Set the status as the application progresses (see below).
- Attach supporting documents and submission/approval dates.
- Keep the record updated until the permit is
APPROVEDor no longer needed.
Permit status
| Status | Meaning |
|---|---|
REQUIRED | Needed but not yet submitted |
SUBMITTED | Filed with the authority |
IN_REVIEW | Under review by the authority |
APPROVED | Cleared — event may proceed |
REJECTED | Declined; address the reason and refile |
EXPIRED | Approval lapsed and must be renewed |
NOT_APPLICABLE | This permit isn’t needed for the event |
The permits dashboard summarises outstanding (REQUIRED / SUBMITTED / IN_REVIEW), approved and rejected counts so you can see at a glance what still blocks the event.
Tips & limits
- Start permit applications early — authority review windows can be long, and a
REJECTEDfiling needs time to refix and resubmit. - Mark permits
NOT_APPLICABLErather than deleting them, so the record shows the decision was considered. - Watch
EXPIREDpermits on multi-date or recurring events; an approval that lapsed must be renewed. - This feature is Saudi-specific. Events outside KSA don’t use it.