Staffing & shifts
Scheduling in Novex lets you build shifts for an event and assign staff to them, then track who actually turned up via clock-in and clock-out. It’s how your operations team turns a headcount of crew into a concrete roster.
When to use staffing & shifts
Use scheduling for any event that needs people on the ground — registration desk staff, ushers, AV crew, security, hospitality hosts. Build shifts in advance so everyone knows when and where to report, and use clock-in/out to confirm attendance and feed timesheets.
Build a shift
- Open Scheduling and choose + New shift.
- Select the event the shift belongs to.
- Set the start and end times (and the role or area, e.g. “Registration desk”).
- Save the shift.
- Open the shift and assign staff — one or more team members per shift.
- Repeat for each role and time block the event needs.
Upcoming shifts are listed by start time so the next thing to staff is always on top.
Clock-in / clock-out
On the day, assigned staff record their actual hours:
- A staff member clocks in when they arrive for their shift.
- They clock out when the shift ends.
- The recorded times show against the assignment, giving you a live view of who’s on site and an after-the-fact record for payroll or supplier reconciliation.
| Element | What it represents |
|---|---|
| Shift | A time block of work tied to an event |
| Assignment | A staff member placed on a shift |
| Clock-in / out | Actual start/end times recorded on the day |
Tips & limits
- Build shifts around the event’s peaks — registration, breaks, teardown — not a flat all-day block.
- Assign a clear lead per shift so on-site escalation has an owner.
- Cross-check clocked hours against assignments before approving any staffing invoice.
- Exact clock-in controls may vary by device and plan.