Agenda builder
The agenda builder is a per-day timeline editor. Drag a session onto a day, pick a room and a track, and Novex flags any conflict (overlapping room booking, double-booked speaker) before you save.
Anatomy of an agenda
Every event has:
- Agenda days — one per calendar date in the event’s date range. Auto-created on event creation; you can add or remove days as the event shifts.
- Sessions — the time-bound items (talk, break, lunch, registration, social).
- Tracks — optional parallel streams (“Main Hall”, “Workshop A”, “Plenary”).
- Speakers — assigned per session. A speaker double-booked across overlapping sessions throws a yellow warning.
- Rooms — assigned per session. Two sessions in the same room at overlapping times throw a red error and block save.
Adding a session
- Open the event, click Agenda in the left nav.
- Pick the day you want to populate.
- Click + Add session — or drag from the session-type sidebar (Talk, Break, Lunch, Networking, Other).
- Set start time and duration. End time is computed.
- Pick a room (optional but recommended for multi-room events).
- Pick a track (optional).
- Attach speakers if applicable.
- Save.
Conflict types
| Severity | What triggers it |
|---|---|
| 🟡 Warning | Speaker assigned to two overlapping sessions. |
| 🟡 Warning | Session ends after the agenda day’s closing time. |
| 🔴 Error | Same room booked by overlapping sessions. Save is blocked until you fix one. |
| 🔴 Error | Session start time is before the event’s published start. |
Warnings are saved-with-an-asterisk; errors block save until resolved.
Duplicating an agenda day
If day 2 is mostly a copy of day 1, click the ⋯ menu on day 1 and pick Duplicate day. All sessions copy across (with the date shifted), so you only edit deltas.
Public agenda page
Once the event is CONFIRMED or later, an attendee-facing read-only agenda is
exposed at https://nov3x.com/e/<event-code>/agenda for sharing on social /
email blasts. Visibility is per-event toggle in Settings → Agenda → Make
public.
Tips
- Set room capacities when you create rooms (Settings → Rooms). The Command Center uses them to compute ”% room utilisation” tiles on show day.
- Use tracks for multi-stream events. The agenda renders one column per track, so attendees scan their stream visually.
- Lock the agenda before the event by switching it to “Final” mode under ⋯ → Lock agenda. Locked agendas can still be edited by Admins; everyone else sees read-only.