Managing speakers

Speakers are a reusable roster of the people who present at your events. A speaker profile holds their bio, photo, contact details and links; you track where each one is in your outreach pipeline, link them to events, and — when they’re confirmed — manage their travel and stay.

Where to find it

/t/<slug>/speakers — the speaker list. Click New to add one, or a row to open the profile. Managing speakers uses the events permission.

The speaker list

Each row shows the speaker’s name, title · organization · country, and a count of confirmed vs. total event links. Small plane and bed icons flag speakers who need a flight or accommodation, so you can see outstanding logistics at a glance. Archived speakers are hidden from the list.

Adding a speaker

1. Go to /t/<slug>/speakers and click New.
2. Fill the profile fields:
   • Name (required)
   • Title and Organization
   • Email, Phone, Country
   • Tags — comma-separated labels (e.g. keynote, panel, VIP)
   • LinkedIn URL — must be a real linkedin.com/in/… profile link
   • Status — see the pipeline below
3. (Optional) set logistics needs — tick needs accommodation and/or needs flight, and set their status (see Speaker travel & stay).
4. (Optional) upload a photo and a passport/ID scan (see below).
5. (Optional) write a bio — English and Arabic — and internal notes.
6. Save.

If you start from an event, the new speaker is linked to that event automatically.

Outreach status

Track each speaker through your booking pipeline:

Photos, bios and documents

• Photo — JPEG, PNG, WebP, SVG, AVIF or PDF, up to 5 MB. Used on the profile and available for event microsites and agendas.
• Passport / ID scan — PDF, JPEG or PNG, up to 10 MB. Useful for travel bookings and venue access lists. Uploads are audited and the document itself is never exposed in logs.
• Bio (English) and Bio (Arabic) — up to 2,000 characters each; the Arabic bio renders right-to-left. Keep both current for bilingual event pages.
• Notes — internal only, never shown publicly.

Editing, archiving and deleting

Open a speaker and use Edit to change any field or manage logistics. From the profile you can also Archive (hide without losing data) or Delete. If a speaker is linked to events, deleting safely falls back to archiving so those links and any travel records are preserved.

Tips

• Reuse profiles across events — a speaker you’ve booked before keeps their bio, photo and links, so re-inviting them is one click.
• Set the logistics flags early so the plane/bed indicators surface who still needs travel arranged.
• Keep bios under 2,000 characters and fill the Arabic bio for bilingual audiences.

Next

• Speaker travel & stay — flights and accommodation.
• Command Center — live speaker arrivals on show day.