Speaker travel & stay

Once a speaker is confirmed, Novex tracks how they get to your event and where they stay. You record their hotel and dates, and a complete flight itinerary — including multi-leg journeys and the return trip — so your logistics team and the Command Center always know who arrives when.

Where to find it

Open a speaker at /t/<slug>/speakers/<id> and Edit. The logistics section appears once you’ve flagged that the speaker needs accommodation and/or needs a flight (you can set those flags when creating or editing the speaker). The read-only Travel & stay card on the speaker’s profile summarises everything for quick reference.

Managing travel uses the events permission; the read-only card is shown to anyone with view access to speaker travel.

Accommodation (stay)

One stay record per speaker:

Check-in date & time
Check-out date & time
Hotel
Notes (room type, who’s paying, special requests…)

Novex warns you inline if check-out isn’t after check-in. Clearing a field removes that detail.

Flights — a multi-leg itinerary

Flights are a full itinerary, not a single entry. Add as many legs as the journey needs, grouped into Outbound and Return directions. Each leg captures:

Direction — outbound or return
From — country (required) and city
To — country (required) and city
Departure date & time (required)
Arrival date & time
Airline
Flight number
Booking reference
Notes

Connecting flights made easy

Use + Add transit leg within a direction to build a connecting journey (e.g. Riyadh → Istanbul → London), and + Add return flight for the trip home.
When you add the next leg, its From country pre-fills from the previous leg’s To country, so chains are quick to enter.
A transit-chain check warns you if one leg’s destination doesn’t match the next leg’s origin — catching a gap before it becomes a missed connection.
Each leg is its own form, so editing one never disturbs the others.

The Travel & stay card

The speaker’s profile shows a read-only Travel & stay card whenever they need accommodation or a flight. It lays out:

The hotel with check-in → check-out dates and notes.
Flights grouped outbound then return, each leg shown as origin → destination (with country flags), cities, departure/arrival times, airline · flight number, booking reference and any notes.

If a need is flagged but not yet filled in, the card shows a clear “nothing booked yet” prompt so gaps are obvious.

Tips

Flag needs early — ticking needs flight / needs accommodation surfaces the plane and bed icons on the speaker list so nothing slips.
Enter the booking reference so on-site staff can help with check-in or rebooking without hunting through email.
Heed the transit warning — if it flags a country mismatch between legs, double-check the itinerary before ticketing.

Managing speakers — profiles, bios and status.
Command Center — live arrivals & departures on the day.

Managing speakers Overview