Invitations
An invitation is a private link sent to somebody already in your People master, asking them to confirm a place at an event. Opening it takes them to a one-screen express registration door: here is what we hold about you, correct anything, answer the organizer’s questions if the form asks any, confirm.
🚧 Partly available today. The invitee’s door is live — a valid link opens, confirms, and produces a real registration. The organizer screen for building an invitation list and sending it is not shipped yet; it is the next slice of this feature. Until it lands you cannot create invitations from the app, so this page describes the model and what an invitee experiences, not a flow you can run today.
What an invitation is
| Who it points at | one person in the People master |
| What it opens | /i/<workspace-slug>/<token> — a private, unguessable link |
| How long it lasts | 90 days |
| What language it speaks | the language the invitation was addressed in |
| What confirming does | creates a real registration — capacity, QR, badge, emails |
The link is the credential. There is no password and no account: holding the link is what proves the invitation reached the person it was addressed to.
The three facts it tracks
An invitation carries invited, registered and attended — but only invited is stored on the invitation itself. The other two are read from the registration and the check-in that already record them.
That is deliberate: a duplicated copy of “did they register” would be a promise every registration path had to keep, and there are eleven of them. Reading the answer from the one place that already knows it cannot drift.
“Invited” means the invitation was sent. A person sitting on a list you have not released is a plan, not an invitation, and counting them would inflate the number you use to decide whether to chase people.
No-show is a filter, not a status. It is a way to look at the list, not a label — as a status it would sit in front of “registered” and re-label everyone who simply had not arrived yet on the morning of the event.
The invitation email
The invitation is sent as the event.invitation template, available in
English and Arabic and editable like any other — see
Email templates.
Sends currently go by email. The WhatsApp branch exists in the design but is queued behind Meta template approval, and the record of each send stores the channel actually used rather than the one intended.
Related
- Express registration — what the invitee sees.
- Master records — the People master invitations are built from.
- Public registration — the open door, for people you do not already hold.